Columns to Rows in MS Access

Question

I am trying to create a query in MS Access to ultimately take the output from this:

Name        Cat 1   Cat 2   Cat 3   Cat 4   Cat 5   Cat 6
Joe         2           


        

Answer 1

First create a UNION query to normalize your table, then a crosstab to display the data:

SELECT [Name], "Cat 1" As Cat, [Cat 1] As CatVal FROM Table
UNION ALL
SELECT [Name], "Cat 2" As Cat, [Cat 2] As CatVal FROM Table
<...>

The query wizard will guide you through creating the crosstab.

EDIT re comments

To normalize the table of sample data, you can say:

SELECT [Name], "X1" As Cat, [X1] As CatVal FROM Table
UNION ALL
SELECT [Name], "X2" As Cat, Nz([X2A],0)+Nz([X2B],0)+Nz([X2C],0) As CatVal 
   FROM Table
UNION ALL
SELECT [Name], "X3" As Cat, Nz([X3A],0)+Nz([X3B],0)+Nz([X3C],0) As CatVal 
   FROM Table
UNION ALL
SELECT [Name], "X4" As Cat, [X4] As CatVal FROM Table
UNION ALL
SELECT [Name], "X5" As Cat, [X5] As CatVal FROM Table

Let us say the union query is QueryX:

TRANSFORM First(QueryX.CatVal) AS FirstOfCatVal
SELECT QueryX.Cat
FROM QueryX
GROUP BY QueryX.Cat
PIVOT QueryX.Name;