Macro to update all fields in a word document

Question

I have built - over the years - a vba macro that is supposed to update all fields in a word document.

I invoke this macro before releasing the document for review t

Answer 1

Some research and experimentation produced the following addition which seems to solve the additional problem of updating the headers/footers in a multi-section document.

Add the following dimensions to the earlier answer:

dim sctn as Word.Section
dim hdft as Word.HeaderFooter

And then, add to the earlier code

for each sctn in doc.Sections
  for each hdft in sctn.Headers
     hdft.Range.Fields.Update
   next
   for each hdft in sctn.Footers
     hdft.Range.Fields.Update
   next
next

However - I am still not happy with this code and would very much like to replace it with something less hacky.

Answer 2

For years, the standard I've used for updating all fields (with the exception of TOC, etc. which are handled separately) in a document is the one the Word MVPs use and recommend, which I'll copy here. It comes from Greg Maxey's site: http://gregmaxey.mvps.org/word_tip_pages/word_fields.html. One thing it does that I don't see in your version is update any fields in Shapes (text boxes) in the header/footer.

Public Sub UpdateAllFields()
  Dim rngStory As Word.Range
  Dim lngJunk As Long
  Dim oShp As Shape
  lngJunk = ActiveDocument.Sections(1).Headers(1).Range.StoryType
  For Each rngStory In ActiveDocument.StoryRanges
    'Iterate through all linked stories
    Do
      On Error Resume Next
      rngStory.Fields.Update
      Select Case rngStory.StoryType
        Case 6, 7, 8, 9, 10, 11
          If rngStory.ShapeRange.Count > 0 Then
            For Each oShp In rngStory.ShapeRange
              If oShp.TextFrame.HasText Then
                oShp.TextFrame.TextRange.Fields.Update
              End If
            Next
          End If
        Case Else
          'Do Nothing
        End Select
        On Error GoTo 0
        'Get next linked story (if any)
        Set rngStory = rngStory.NextStoryRange
      Loop Until rngStory Is Nothing
    Next
End Sub